Email Archiving

ARCHIVE for compliance and data protection!

Why Email Archiving

Email Archiving is a critical tool to preserve a secure backup of all email and be legally compliant.

 

The volume of emails in most businesses is doubling every 12 to 18 months. Using email is a core part of your life and some of your email correspondence has juridical power and is legally binding. Email compliance has become one of the biggest areas of concern for organizations.

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Backup and Easily Access Company Data
Since email is now a main means of communication, it must be protected yet be easily retrievable. Through archiving, email is never lost!

 

Achieve Legal Compliance
Legally in many countries, incoming and outgoing email must be treated the same as postal communication. Lack of email archiving can result in legal trouble, severe fines and loss of court cases, not to mention a damaged reputation.

 

Improve IT System Performance
Cloud-based email archiving eliminates local server storage problems and overloading local email infrastructures.

 

Simplify Management
Archives can be accessed any time through fast indexed search options. Individual or mass email redelivery of safely encrypted and compressed emails are only two of the features available to achieve complete control over your organization's email.

About Archiving Compliance

It is now internationally required to archive email using a secure and compliant archiving solution.

 

International Regulatory Requirements

Different bodies may request that all emails relevant to litigation must be archived, according to the respective local regulations and laws.

 

Emails Equivalent to Paper Records

Existing regulations like Sarbanes-Oxley, HIPAA and the FRCP treat email as equal to paper-based documents in terms of legal validity and admissible documentation in a court of law.

 

Strict Standards for Archiving

International, state, local and industry related regulatory bodies (FRCP, FOIA, SOX, HIPAA, FINRA, GLBA, NYSE, NASD, SEC, HITEC and others) require compliant, redundant, and easily accessible archives.

eDiscovery adds to the compliance obligations of organizations, which when requested need to locate, secure and use documentation from email archives on short notice.

 

For extensive information about archiving legislation and compliance requirements, please visit SpamExperts Knowledgebase.

Highlights

Deployment
Cloud based or a local archiving solution? SpamExperts has an answer with its Email Archiver deployed in our redundant hosted cloud or directly on your local cloud hardware.

Journal Archiving
Server side (journal) archiving, unlike client side archiving, does not allow end-users to determine which emails to archive. This SpamExperts feature helps organizations be responsive to legal, regulatory, and organizational compliance requirements by recording all inbound and outbound email communications.

Compliance and Continuity
Be sure you can comply with any eDiscovery or regulation request. Archive, access, and view business-critical email at any time with SpamExperts, even when your local email infrastructure is experiencing down-time.

Data Protection
No lost data when SpamExperts service backs up all your important emails, archiving with compression and encryption, and offering efficient and secure data protection.

Administration
It’s easy to manage your Email Archiver through the SpamExperts multi-level central web-interface. Different access levels, branding options, and all other functionality like duplicated storage locations, storage duration per account, and many more are all readily available.

Search and Retrieval
Easily search and retrieve emails using the SpamExperts indexed search functionality. Email Archiver allows per-domain or per-end-user searches on a variety of search parameters, and web-based viewing or redelivery of encrypted and compressed copies of archived email to your email client.

Integration and Automation
SpamExperts' Email Archiving solution is easily integrated into the end-client's hosting infrastructure, including all major control-panels. SpamExperts delivers an extensive API for custom integrations, and freely available add-ons, such as: cPanel integration, Parallels integration (platforms: Parallels Automation, Parallels Plesk), DirectAdmin plugin, ISPsystem plugin, and OpenXchange.

Supported Mail Servers
SpamExperts' Email Archiving software has been designed to work seamlessly  with any SMTP compatible mail server, such as: Exchange mail filter, Zimbra mail, Postfix mail filter Exim, qmail, Lotus and others. Your entire email archive can be easily accessed from any email server and will be available in your Spampanel control panel. 

Full Support and Updates
Email Archiver service is monitored 24/7 by SpamExperts. We are dedicated to providing great support and an exceptional user experience. Weekly release cycles and continuous redevelopment ensure our clients always have state-of-the art technology and products that fulfill their expectations.

 

Not sure which archiving regulations are relevant to you? Need more information about our archiving solutions and technical deployment? Please click to access our SpamExperts Knowledgebase.